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Export documentation

Our Global team can help you with all of your international customs and export documentation needs. The Victorian Chamber's Global business is the only body in Victoria that is authorised to issue both Certificates of Origin and ATA Carnets. 

The right paperwork makes the export process run smoothly.  We can advise you on which forms you'll need, who can provide (often we can) and how to complete them.

Certificate of Origin

A Certificate of Origin is a specific document that identifies goods and contains express certification by a government authority or other body that the goods originate in a specific country.

A Certificate of Origin may be required by the overseas buyer, the people receiving your products, or by customs officials in the nation to which you are exporting.

Many countries require their import documents to include this certificate. They may also require commercial invoices and/or other documents to be endorsed by a chamber of commerce.

Obtaining a Certificate of Origin

On paper

  • Note: Your certificate must be typed Exporters’ Information Form Update MUST be completed and forwarded to the Victorian Chamber with a list of signatories authorised to sign the certificates on behalf of your company
  • Evidence of origin must be supplied prior to stamping i.e. copies of invoice, bill of lading, letter of credit, or statutory declaration
  • A copy of documents being stamped must be provided for Victorian Chamber records
  • All export documents must be signed by the exporter on the bottom left-hand side (under the exporter’s declaration) before being submitted to the Victorian Chamber for authentication.

Certificate of Origin explanatory notes (PDF, 178KB)

For more information regarding Certificate of Origin, please contact 03 8662 5325

China-Australia Free Trade Agreement (ChAFTA)

Australia and China have a remarkable trade and investment partnership based on shared interests, vision, and entrepreneurship. The new China-Australia Free Trade Agreement (ChAFTA) marks a new era in this relationship, so now is a great time to kick-start your China strategy. 

Read the rules and register for your ChAFTA Certificate of Origin

Thailand-specific Certificate of Origin (TAFTA)

Thailand-Australian Free Trade Agreement (TAFTA) is a major market opening agreement that will result in Thai tariffs being eliminated on virtually all goods imported from Australia.  As soon as TAFTA enters into force, Thailand will eliminate tariffs on more than 50% of products, accounting for nearly 80% of Australia's current exports to Thailand.

The Victorian Chamber is authorised to register exporters’ goods and products and issue approved Thailand-specific Certificates of Origin.TAFTA provides that goods can only attract a tariff preference if accompanied by a Certificate of Origin, which confirms that they meet the rules of origin set out in the TAFTA.

A separate, valid Certificate of Origin is required for each shipment of goods attracting a preference. The Australian exporter must be registered in respect of their goods to be exported under TAFTA before it can obtain a Certificate of Origin for shipment of goods. Australian Exporters must then forward a copy of each Certificate to the Thai importer.

Obtaining Thailand-specific Certificates of Origin

Australian exporters need to take the following steps to obtain a Thailand-specific Certificate of Origin

1. Qualify for the preferential tariff rates by satisfying a Rule of Origin (ROO) test.

Exporters are required to know and understand the definitions on Rules of Origin and whether a Thai tariff applies to their goods, as some will not require preferential tariff treatment.

TAFTA-rules-of-origin.pdf

2. Obtain and retain documentary proof of the goods' originating status

If you wish to access preferential tariffs for your goods, the next step is to confirm whether they qualify as originating Australian Goods. This information can be found in the TAFTA Self-Assessment  

TAFTA_self_assessement_guide.pdf

3. Become a ‘Registered Exporter'

Once you have confirmed that your goods satisfy TAFTA rule(s) of origin, you need to become a "Registered Exporter". Please refer to the TAFTA Information Pack for more information.

Confirming originating status of your goods

Exporters are required to know whether a Thai tariff applies to their goods, as some will not require preferential tariff treatment. This information can be found in Annex 4.

Annex 4.pdf

How to become a Registered Exporter and obtaining Certificates of Origin

Once you have confirmed that your goods satisfy their rule (s) of origin, you will need to become a "Registered Exporter" and obtain "Certificates of Origin" for each shipment of goods claiming preferential tariff treatment. The Victorian Chamber is authorised under TAFTA to conduct both of these processes.

4. Obtain a Certificate of Origin for each shipment claiming preferential tariff treatment

Please refer to the TAFTA Information Pack in the right hand column. 

TAFTA registration fees

Victorian Chamber member: $0

Non-member: $40 + GST

For more information regarding TAFTA, please contact 03 8662 5325.

ASEAN Australia-New Zealand Free Trade Agreement (AANZFTA) - Indonesia and Cambodia only

The Agreement establishing the ASEAN-Australia-New Zealand Free Trade Agreement (AANZFTA) was signed in Thailand in February 2009 by Australia, New Zealand and the following ten member countries of ASEAN:

  • Brunei
  • Burma (Myanmar)
  • Cambodia
  • Indonesia
  • Laos
  • Malaysia
  • Philippines
  • Singapore
  • Thailand
  • Vietnam.

The agreement allows for full implementation of the AANZFTA by all contracting parties, and enables Australian companies to boost trade with the AANZFTA region.

AANZFTA provides for extensive commitments on the reduction and elimination of tariffs.

AANZFTA information downloads

Application_Procedures.pdf

ANNEX 2.pdf

ANZFTA Agreement Background.pdf

Exporter Declaration Box 9.pdf

Origin Criterion Guidelines.pdf

AANZFTA Registration signatory form (PDF, 170KB)

The_Rules_of_Origin_Guide.pdf

Obtaining ASEAN-Australia-New Zealand Free Trade Agreement (AANZFTA) specific Certificates of Origin

Australian exporters need to take the following steps to obtain an AANZFTA-specific Certificate of Origin:

1. Qualify for the preferential tariff rates by satisfying a Rule of origin (ROO) test

Exporters are required to know whether an ASEAN-Australia-New Zealand Free Trade Agreement (AANZFTA) tariff applies to their goods, as some will not require preferential tariff treatment.

The_Rules_of_Origin_Guide.pdf

http://www.dfat.gov.au/fta/aanzfta/#business

2. Obtain and retain documentary proof of the goods’ originating status

If you wish to access preferential tariffs for your goods, they must qualify as originating Australian goods. (refer to Rules of Origin Guide)

3. Become a ‘Registered Exporter’

Once you have confirmed that your goods satisfy ASEAN Australia-New Zealand Free Trade Agreement (AANZFTA) rule(s) of origin, you need to become a ‘Registered Exporter’

4. Obtain a certificates of origin for each shipment claiming preferential Tariff treatment

Please refer to the ASEAN Australia-New Zealand Free Trade Agreement (AANZFTA) Information Pack in the right hand column. 

ASEAN-Australia-New Zealand Free Trade Agreement (AANZFTA) First protocol

The First protocol to Amend the ASEAN-Australia-New Zealand Free Trade Area (AANZFTA) came into force for the following countries on 1 October 2015:
  • Australia
  • New Zealand
  • Brunei
  • Burma (Myanmar)
  • Laos
  • Malaysia
  • Philippines
  • Singapore
  • Thailand
  • Vietnam

It is not expected to enter into force for Cambodia and Indonesia before 1 July 2016. For all destinations, the normal AANZFTA certificate of origin will still be acceptable to all destinations until 1 April 2016. This is because there is a six-month grace period until 1 April 2016.

Important points

  • Exporters exporting under AANZFTA to all countries except Cambodia and Indonesia will have until 1 April 2016 to re-register and move to the new AANZFTA1 certificate template and new rules explained in the Guide for Business: Using the First Protocol (download below).
  • From 1 July 2016 Cambodia and Indonesia are expected (not confirmed) to also accept the new AANZFTA1 template.
  • Exporters exporting under AANZFTA to Cambodia and Indonesia will remain on the old system after 1 April 2016 (AANZFTA), up to 1 July 2016, effectively making two systems (AANZFTA and AANZFTA1) out of the former AANZFTA in the long run up until 1 July 2016.

The First Protocol builds on the existing Agreement and aims to enhance opportunities for business. The key changes affect the implementation of the rules of origin and the AANZFTA certificate of origin used to claim AANZFTA preferential tariff rates. It is important for businesses using AANZFTA to import or export goods, to acquaint themselves with the changes to AANZFTA and ensure that they are ready for the implementation of the First Protocol.

The Department of Foreign Affairs and Trade (DFAT) website gives up-to-date information on which countries have entered into force the First protocol. To become a registered exporter under AANZFTA1 First Protocol and to obtain the approved AANZFTA1 First Protocol certificate of origin template please complete the AANZFTA1 First protocol Exporter Information Form and return originals to the Victorian Chamber of Commerce and Industry. AANZFTA1 First Protocol Registration - Signatory Form (PDF, 166KB)

AANZFTA1 First protocol Transitional Guidelines for Completing Origin Conferring Criterion (PDF, 183KB) Guide for Business: Using the First Protocol (PDF, 855KB)

The Japan-Australia Economic Partnership Agreement (JAEPA)

The Japan-Australia Economic Partnership Agreement (JAEPA) makes it easier for Australian farmers, manufacturers, exporters and service providers to do business in and with Japan, our second largest trading partner.

To become a registered exporter under JAEPA and to obtain the approved JAEPA certificate of origin template please complete the JAEPA Exporter Information Form and return originals to the Victorian Chamber of Commerce and Industry.

JAEPA exporter information form (DOC, 115KB)

Austrade's guide to using JAEPA to export and import goods (PDF, 628 KB)

Korea-Australia Free Trade Agreement (KAFTA)

The Korea-Australia Free Trade Agreement (KAFTA) removes or reduces barriers to the trade in goods between Korea and Australia. It increases export opportunities across a number of industries, including agriculture, manufacturing, resources and energy, and services.

To become a registered exporter under KAFTA and to obtain the approved KAFTA certificate of origin template please complete the KAFTA Exporter Information Form and return originals to the Victorian Chamber of Commerce and Industry.

KAFTA exporter information form (DOC, 268KB)

Austrade's guide to using KAFTA to export and import goods (PDF, 157KB)

ATA Carnet System

The ATA Carnet is an international customs document that permits duty-free temporary import of goods for up to one year. The Victorian Chamber is the only approved body in Victoria to issue ATA Carnets. The initials 'ATA' are an acronym of the French and English words 'Admission Temporaire/Temporary Admission'.

An ATA Carnet will allow your goods to enter and exit the country free of duty for situations such as when exhibiting or presenting to prospective buyers. The ATA Carnet operates under international customs conventions administered by the World Customs Organisation (WCO) and is managed by the World ATA Carnet Council in co-operation with WCO. A Carnet disposes of the need for raising bonds or depositing duty at customs posts in different countries. The Carnet contains the appropriate customs clearance documentation, and is generally preferred by customs authorities.

ATA Carnet No Scheme Explanatory Notes 2016

Carnet Application 2016

As of 1st July 2016 ATA Carnet fee will be increased. Please refer to ATA Carnet No Scheme Explanatory Notes 2016. For further information regarding the ATA Carnet System, please contact 03 8662 5380.

ACCI-Lexbridge Trade Law Support Service

The ACCI-Lexbridge Trade Law Support Service gives you access to information and advice about all aspects of doing business under Australia’s FTAs. 

The service can:

  • Explain and assess your eligibility and entitlement under FTAs
  • Give you advice on behind-the-border regulations and technical barriers to trade
  • Explain your dispute settlement options under trade agreements
  • Help you take advantage of trade and investment opportunities
  • Give you three hours of legal assistance (via phone or email) as part of your subscription.

This service is suitable for exporters, importers and investors.

Subscription

The service is available under an annual subscription for $550 per year (including GST), which includes three hours of legal help (via phone or email) on the above topics.

To subscribe or find out more, email enquiries@lexbridgelawyers.com or visit the ACCI-Lexbridge Trade Law Support Service.

 

 

 

Contact the Victorian Chamber of Commerce and Industry

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